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Employment

Thank you for your interest in a position with the International Wolf Center. We seek to employ individuals interested in furthering our mission. Full and part-time positions will be posted on this page and it is recommended that you submit your resume as they become available.

The following positions are open:

Wolves At Our Door Program Educator

Executive Assistant


 

Wolves At Our Door Program Educator
FLSA: FTE exempt, 9-month temporary salaried position
Supervised by: Outreach Director
Location: MN

SUMMARY – The International Wolf Center is seeking an energetic, outgoing individual to present “Wolves at Our Door” programs in schools, state parks, libraries and nature centers across the state of Minnesota.

APPLIES TO ALL EMPLOYEES

  1. Represent the International Wolf Center in the most positive manner with prospective, former and current members, donors, visitors, vendors, organizations and agencies, and the communities the organization serves.
  2. Interact effectively with a diverse group of staff, board members, volunteers, interns, partner organizations, teachers and students.
  3. Learn and use the operating practices of the International Wolf Center.
  4. Uphold the organization’s mission.
  5. Adhere to organizational standards of objectivity and scientific accuracy in all program activities.
  6. Handle confidential information with tact and discretion.

OUTREACH EDUCATION

  1. Present “Wolves at Our Door” programs in schools, nature centers, state parks and libraries throughout Minnesota.
  2. Assist the outreach director with marketing WAOD programs to all eligible facilities. Also work with the outreach director on most efficient way to schedule programs statewide.
  3. Assist the outreach director with continual improvement of the program based on most current information available as well as incorporating feedback from teachers.
  4. Travel to schools, nature centers, libraries and state parks using personal vehicle.
  5. Occasionally attend professional conferences as an exhibitor or attendee.
  6. Collaborate with the outreach director on misc. tasks and documents such as teacher surveys, test score data, etc.

ABILITIES AND WORKING CONDITIONS

This position will require an individual to deal with varied and unknown working conditions on a daily basis. Schools and other facilities vary in access, temperature, technology capabilities, etc. The employee will be required to travel throughout Minnesota, sometimes for several nights at a time. This position also requires the ability to lift up to 40 lbs. and to haul equipment in and out of schools in varying weather conditions. Other days will be spent working in the Brooklyn Park office or remotely.

EXPERIENCE AND QUALIFICATIONS REQUIREMENTS

  1. A Bachelor of Arts or Bachelor of Science degree in biology, environmental education, education or related fields.
  2. Experience working with wolves in a captive setting or in the field.
  3. Requires a working automobile and valid MN drivers license.

TO APPLY

Email a cover letter, resume, and salary history with “Outreach Educator” in the subject line to: careers@wolf.org. We will begin interviews as qualified applications are received. The position will be filled as soon as possible. For questions regarding this position, please send inquiries by email to careers@wolf.org No phone calls, please.

 


 

Executive Assistant to the Executive Director
FLSA: FTE exempt, salaried position
Supervised by: Executive Director
Location: Twin Cities – Brooklyn Park

SUMMARY
The International Wolf Center strives to be one of the leading authorities on wolves in the world. Since 1985, the Center has been highly successful in carrying out its mission to support the survival of wolf populations by teaching about wolves, their relationship to wildlands and the human role in their future. The Center advocates only through education, with a focus on science-based information.

The Executive Assistant (EA) is responsible for providing administrative support to the Executive Director (ED). Responsibilities include monitoring and responding to correspondence, scheduling of meetings and appointments, preparation of documents and reports, and maintenance of paper and electronic records for organizational and compliance purposes. The EA coordinates and manages special projects as assigned, implements the ED’s directives and interacts with other members of the leadership team, employees, board members, donors, volunteers and the public. This position is based in the Center’s administrative offices in Brooklyn Park.

EXECUTION, ADMINISTRATION, AND COORDINATION OF ACTIVITIES

  • Monitor and assist with ED’s flow of communication, including calendars, phone calls, mail and email
  • Coordinate and perform tasks that support ED’s priorities and focus
  • Engage in problem-solving as issues arise; provide status reports to ED
  • Manage special projects and initiatives as assigned by ED
  • Support ED in conducting research, planning, monitoring and reporting
  • Coordinate weekly department head meetings and monthly all-staff meetings

ESSENTIAL FUNCTIONS

Communication and Information Management

  • Compose, draft, proof, edit, and finalize correspondence, including letters, email, reports and other documents. Assist ED as needed with development of PowerPoint presentations
  • Review incoming mail and email; process replies as appropriate
  • Research issues, gather data, and develop materials for meetings or for other purposes as needed
  • Forward incoming communications to appropriate department heads. Bring to attention of ED if communications reflect concerns that need to be addressed by the ED with the department heads
  • Assist ED with communication to the Board to ensure monthly reports are sent on time; proof and edit for accuracy prior to distribution. Lead the collection of monthly department reports and assemble into PDF format for distribution to Board members
  • Create and maintain accurate paper and electronic filing; ensure documents are properly and securely stored, archived or destroyed according to the Center’s document retention policy
  • Maintain the Center’s corporate records in accordance with applicable laws
  • Be familiar with the Center’s policies as outlined in the Employee Handbook and Board of Directors Manual, including but not limited to, travel, office, personnel, IT, and record retention
  • Oversee technology planning and maintenance, back-up of critical data and contingency planning for computer systems

 Phones, Reception and Conference Room

  • Provide phone reception for ED, greet ED’s visitors and appointments to ensure their comfort
  • Back-up front desk personnel on a rotating basis with other administrative staff
  • Maintain schedule for conference room use and ensure operation of A/V equipment

Planning and Detail Management/Coordination

  • Ensure accuracy in critical details:
    • Correspondence
    • Travel arrangements
    • Timelines and project schedules
    • Meetings, agenda times, participants’ confirmation
    • Calendar coordination and cross-checking of facts
    • Coordination with other International Wolf Center team members
    • Spreadsheets and PowerPoint presentations
    • Address book contacts
  • Coordinate logistics for domestic and international travel; provide itineraries, agendas, directions, and materials
  • Prepare monthly credit card and expense reports, ensuring accuracy
  • Maintain ED’s calendar and anticipate where problems might arise regarding calendar, meeting preparation, needs of employees and volunteers involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved necessary parties immediately
  • Prepare day files for ED, including all necessary materials for day’s meetings
  • Confirm appointments with participants one day prior to meetings
  • Organize and manage events and meetings as directed (develop agenda, resolve logistical issues, select sites, arrange for support facilities, coordinate travel, set up special features such as audio visual)
  • Support the successful implementation of projects initiated by ED:
    • Coordinate logistics with other project participants
    • Monitor timelines and progress on tasks to ensure projects are on-time and deadlines are met
    • Anticipate potential barriers or setbacks; plan for contingencies
    • Provide clear, accurate status information to appropriate parties
  • Assist with ED’s fundraising efforts by scheduling meetings with prospective donors as directed and sending follow-up letters and correspondence. Prepare relationship-building correspondence for key supporters and foundations, prospective donors or funders, key volunteers and Board members

 Liason and Teamwork

  • Represent the International Wolf Center in a professional and courteous manner at all times
  • Assist ED in supporting and interacting with department heads and key volunteers as directed
  • Provide assistance with committee and board meetings as directed, including creation and distribution of the agendas, preparation of printed reports and materials and recording of meeting minutes
  • Assist other administrative staff as needed during heavy workload periods
  • Maintain the highest level of confidentiality in all matters and in the handling of sensitive documents
  • Contribute to fostering a fun, productive, pleasant and safe working environment
  • Assist with other duties as assigned

 REQUISITE KNOWLEDGE AND SKILLS

  • This position requires high energy and the ability to keep pace with a busy executive
  • Excellent writing, editing, and verbal communication skills are a must
  • Exceptional attention to detail and accuracy
  • Persistence and the ability to keep initiatives, projects, timelines and the ED’s daily schedule on track
  • Advanced Macintosh computer skills using Microsoft Word, Excel, and PowerPoint; Internet savvy
  • Excellent political and/or diplomatic skills in working with others; skilled at developing and maintaining personal, social, and business relationships representing the Center in a professional manner
  • Well-developed planning and organizational skills. Able to anticipate change, adjust responses accordingly, and initiate steps to realize desired objectives and deadlines
  • Strong track record of achievement; must be dependable and willing to go the extra mile
  • Three-plus years of experience supporting an executive required
  • Two-plus years of post secondary education highly desired
  • Occasional overnight travel

SALARY

Commensurate with experience.

 TO APPLY

Email a cover letter, resume, three professional references and salary expectations with “Executive Assistant Application” in the subject line to: careers@wolf.org Application materials will be accepted until the position has been filled. Applicants invited to interview for this position will be required to submit a writing sample prior to interview. Anticipated start date: October 2, 2017. For questions regarding this position, please send inquiries by email to careers@wolf.org No phone calls, please.